Category: Office

Advantages Of Getting A Biometric Attendance System For Your Office

Biometric attendance systems are quite a great and new addition in the workplaces. With biometric attendance, the companies and businesses can check if the employees are checking in and out at the correct time or not. Also, accurately tracking the overtime is possible with the best biometric attendance systems for the office. Almost all of the corporates and the government offices have adopted the biometric attendance systems in the office. 

Well, it’s time for you to adopt the same and efficiently track the employee’s attendance. There are a lot of advantages of such attendance tracking systems that people are not understanding. To help the small and medium business entities understand, we share a list of a few advantages that you can reap after getting the biometric attendance system installed in your office. 

biometric attendance system

Benefits of Using Biometric Attendance System

There are a lot of advantages to the biometric attendance system that you are missing. Here are a few benefits that you can enjoy after installing the biometric attendance system in your office premises for the employees. 

#1 – Automation 

Back in the old days, the attendance system for employees was paper-based. With the employees using the attendance register to write down entry and exit times, it’s all the businesses had. The paper-based attendance is the most vulnerable system. With the registrars changing the details, faking the time, and collecting the data, everything made it an inconvenient system. But the companies used it for more than a few years and are now settling on the Biometric Attendance System. With automatic attendance, there is no need to maintain the attendance register. Automation is the biggest benefit of using the biometric attendance system. 

#2 – Accuracy 

The accuracy of the attendance register was a big question in the old days. But nowadays, it’s not an issue, as everything is verified with biometric data. Be it the unique fingerprints or the unique punching cards, registering the attendance has become easier for the employees. Due to the machine’s use, we get the accurate times of login and logout of the employees. So, it’s a good thing that you’ll get accurate attendance results for proper calculations in the payroll. 

#3 – Compliance 

Most of the governments require the companies having more than the specified number of employees to have the biometric attendance system. With the same, the government feels that it’d be easier and fair for the employees to have attendance accuracy while calculating the salaries. Well, if you install the biometric attendance system, you’ll be safe from the issues that may arise in the future. You’ll also stay safe from any kind of disciplinary action from the government that you may have to face if not installed the biometric attendance system. 

#4 – Reduces Time Theft 

Time theft is a popular concept in the corporate world. This term refers to the employees faking the working hours and getting full compensation. It’s very harmful to companies from a financial perspective. With the biometric attendance system, you can eliminate time theft and ensure that all employees are paid based on their attendance. Also, it eliminates buddy punching, the system where the employees’ friends would register the attendance on behalf of the employee. It’s an old procedure that helped employees arrive late and still have attendance registered on time by their colleagues. 

#5 – Ease of Use 

Using the biometric attendance system is quite an easy process. The installation is much easier than employers think. The modern-day attendance management systems work perfectly with all of the payroll software programs. Also, they are wired and wireless, so you don’t have to worry about the connectivity. Once configured with the simple setup process, it’s ready to use. As the initial setup, you have to lodge the employee’s biometric details, and that’s all. With this data, you can start lodging the attendance on time with the employees’ biometric details from the next day. Even if you are not technically proficient, you’ll get the installation help from your area’s technicians. 

#6 – Job Satisfaction 

The employees feel very annoyed when they are forced to work overtime and not given any remuneration for the extra work. With the biometric attendance system, the employer understands if the employee has worked overtime and provides the necessary remuneration. With the recognition of the overtime work, the employees feel satisfied, and there is no need to worry. This provides job satisfaction to the employee to know that their overtime work is being recognized by the employer in the right way. 

#7 – Reduces Payroll Staff’s Workload 

The administrative and the payroll staff had to work relentlessly to ensure the proper attendance registration. But with the biometric systems installed in place, it becomes easier for the payroll staff to manage everything. With the system recording everything in the software, the automation reduces the overall workload on the staff. With the biometric attendance, the payroll staff won’t have to maintain the hefty paperwork to calculate the employees’ salaries. It’s very convenient for the payroll staff as they don’t have to manage the attendance list by themselves. 

Final Words 

With the increased professionalism at the offices, biometric attendance systems are appearing everywhere. The corporates and the government offices have already adopted the biometric attendance systems, and they are getting the benefits from the same. In this post, we tried our best to share the benefits of getting the office’s biometric attendance system. It’s all up to you as an employer to reap these advantages or not.